One dossier, several independent truths
The player registry is the workspace's shared record of the people it represents or may represent. Each dossier combines the player's identity with contracts, deals, documents, tasks, signals and a chronological audit history.
Relationship status, market status and contracts answer different questions. A player can be a Prospect who is available for transfer, a Client approaching a playing-contract expiry, or Mandated under a representation contract. Relai does not infer one of these facts from another.
Player identity is the stable foundation
First and last name are required. Known as overrides the full name for display when the player is normally identified differently. Date of birth, nationalities, positions, preferred foot and current club provide football context without changing the player's relationship with the agency.
Current club is a present-day fact on the player. A playing contract is a dated legal relationship with a club. Updating one does not rewrite the other, so both should be kept accurate.
Player records can be created manually, approved from a spreadsheet import or created as a new prospect while resolving an email proposal. Search before creating: duplicate players split the contract and activity history across separate dossiers.
Relationship status answers “where do we stand?”
Status is the agency's current relationship with the player. It is visible across the registry and player dossier, but it is not automatically derived from a contract or deal.
- Prospect
- A player the agency may represent but has not yet secured.
- Mandated
- The agency has specific authority to act for the player.
- Client
- An ongoing represented relationship rather than a single pursuit.
- Former
- No longer an active relationship; the historical dossier remains available.
Market status answers “how can this player move?”
Market status records how the player can move. Select each status that applies. Then add a window (now, next window, or a season and year) and any conditions. The status can change while the relationship status and the contracts stay the same. Leave it empty when the agency has not agreed a direction.
- Not available
- The player is staying put this window. Clears every other status.
- Open to offers
- Quietly listening. Not marketed, but the right approach would be considered.
- Available for transfer
- The agency is actively seeking a permanent move.
- Available for loan
- The agency is actively seeking a loan.
- Transfer-listed by club
- The current club has told the market the player can leave.
- Seeking extension
- The priority is a new deal with the current club.
Relai uses market status to match club requirements. A loan requirement matches a player who is available for loan. A player with no playing contract matches a free requirement with no status set. Relai asks you to confirm the status again after 30 days. The timeline records each change. An empty status is a known state, not a missing record.
Representation and playing contracts serve different roles
Contracts are nested inside the player dossier and have an optional start date, required end date, lifecycle status and notes. New contracts begin Active.
| Type | Counterparty | Club field | Purpose |
|---|---|---|---|
| Representation | Your agency | No club | Records the mandate the commission setup rests on. |
| Playing | The player’s club | Required | Records employment dates and supports playing-contract expiry and commission maths. |
Expiry is derived from the contract end date
The registry and Timeline compare the end date with today. Contracts inside six months appear urgent, contracts six to twelve months away form the planning band, and later dates remain neutral. Past dates display as Expired in the expiry chip.
Active contracts also cross daily-alert thresholds at 365, 180, 90 and 30 days before the end date. Each threshold is recorded once and can contribute to the workspace briefing.
Commission setup lives on the player record
The player's Commissions tab rests on a representation contract and a playing contract. It lists the earnings recorded on the playing contract and holds the rate the agency expects against each one, projected into a forecast in the contract's own currency.
Rates are suggested from the representation agreement's fee wording or the agency's commission defaults, and a person confirms them. Nothing is recorded until the setup is confirmed.
The dossier connects the player’s work
Deals
Transfers, loans, free moves and renewals remain tied to the player dossier.
Documents
Signed agreements and supporting files inherit the player record’s visibility.
Tasks
Operational follow-up can be linked to the player and completed by the team.
Club requirements
Market intelligence can reference the player without copying sensitive text into the timeline.
Timeline
Important mutations form an audit narrative of the player, contracts, deals and commission.
The current club is a direct player fact; contracts and deals retain their own club relationships. This prevents a future club change from rewriting the history of earlier agreements and transactions.
Visibility, permissions and audit
Players, contracts and their linked CRM records are visible across the workspace. Members can create and edit them so another agent can continue the work when the original owner is unavailable.
Deleting players or contracts and terminating contracts are restricted to owners and admins. When a relationship ends, mark the player Former and preserve the contract's commercial history instead of deleting it.
Player creation, identity changes, status and market status changes, contract actions, deals, documents and commission activity all contribute events to the player's audit timeline.
Ready to create the record? Follow the setup workflow →