One fee, two layers
A commission starts as a flexible term on the player's representation contract — for example, 10% of salary or a fixed fee. When a related deal completes, you turn that term into a strict payment schedule with an amount, currency, due date and status for every installment.
The contract records your entitlement to be paid. The deal supplies the economics used in the calculation. The confirmed installments form the ledger shown on the Commissions page.
The commission workflow
Capture the fee on the representation contract
Add a representation contract from the player's record and complete its Commission section. Choose the fee type, enter the rate or amount, and record whose side you are acting for. You can also manage commission terms later beneath the contract in the player dossier.
Complete the deal
Deals hold the wage, transfer fee and contract length used by percentage-based terms. Commission stays attached to the mandate rather than being entered separately on every deal.
Review and confirm the schedule
When the deal reaches Completed, choose Confirm commission. Check the calculation, override the total when the agreement requires it, choose a schedule, review each due date and confirm the credited agent. Nothing reaches the ledger until you confirm.
Chase each installment through to payment
The Commissions page groups the resulting installments into forecast bands and a payment ledger. Use each row's three-dot menu to record the invoice, resolve any condition and mark the payment as received.
Understand the forecast
Forecast amounts are calculated from the active payment rows. Select any amount to see the exact installments behind it. Totals are always kept in their original currencies; Relai never converts or combines them.
- Outstanding
- Confirmed plus overdue commission. Conditional money is not included.
- Confirmed
- Unpaid commission due in the future, with no condition or a condition already met.
- Overdue
- Payable commission whose due date has passed and has not been marked paid.
- Conditional
- Commission waiting on a condition. It stays conditional even after its due date.
- Paid
- Commission recorded as received. Paid installments become immutable history.
- Failed condition
- No payment is due. The installment remains visible in the ledger but leaves the forecast.
Agent attribution is a snapshot
The credited agent is confirmed with the payment schedule and copied onto every installment. Reassigning the deal later does not rewrite who earned historical commission.
The By credited agent view shows current confirmed, overdue and conditional value. Paid history is excluded from that exposure view. Unassigned means no agent was selected when the schedule was confirmed.
Invoice, pay and resolve conditions
Mark invoiced
Record that an invoice was issued and optionally save its reference. Relai records the invoice; it does not generate one. An invoiced installment remains outstanding until it is marked paid.
Mark paid
Use this only when the money has been received. The installment moves into Paid history and becomes immutable, preserving the financial audit trail.
Resolve a condition
Choose Condition met when the payment has become payable, or Condition failedwhen no payment is due. Pending and failed conditions cannot be invoiced or paid.
Permissions and audit
Workspace members can view commission data, manage terms, confirm schedules, record invoices, resolve conditions and mark payments as paid. Archiving a commission term or deleting an expected installment requires workspace-admin access.
Schedule confirmations and every ledger transition are recorded against the player. The player timeline therefore preserves who changed the commission and when; paid rows cannot be edited afterward.
Worked example
A three-year playing contract pays £20,000 per week and the representation agreement earns 10% of salary. Relai calculates £20,000 × 52 × 3 × 10% = £312,000.
You confirm three annual installments of £104,000. Each future installment appears as Confirmed. Once a due date passes it becomes Overdue, even if an invoice reference has been recorded. When the money arrives, mark that installment paid and it moves into Paid history.
Troubleshooting
A completed deal is awaiting confirmation
The deal has an active commission term, but no payment schedule has been confirmed. Open Confirm commission, review the calculation and installments, then confirm the schedule.
No commission appears for a deal
Check that the player has an active representation contract with an active commission term. Percentage-of-salary calculations also need wage and contract-length data; transfer-fee percentages need a transfer fee.
A past-due installment is still conditional
That is intentional. A pending condition cannot become payable or overdue until a person records that the condition was met.
The total is split across currencies
Relai never converts or combines currencies. Each currency has its own forecast because conversion would hide the amounts actually owed.
An amount is shown as unassigned
No credited agent was confirmed when the schedule was created. Attribution is a historical snapshot and does not follow later deal-assignment changes.
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